Coach RecapA simpler CoachAccountable alternative for solo coaches
CoachAccountable is one of the most capable coaching platforms out there. It is also one of the most complex, and its pricing climbs fast as your practice grows. Coach Recap is the simpler alternative: clients, scheduling, session notes, programs and payments in one tool, free for your first three clients.
- Free for 3 clients
- Every feature on every plan
- Set up in 5 minutes
What CoachAccountable does well
Credit where it is due. CoachAccountable is deeply configurable: custom metrics, worksheets, courses, group coaching, white labeling, and an engine-room of settings for almost everything. Teams get unlimited coach and admin seats at no extra cost. If you run a multi-coach practice or build elaborate client programs, it is a serious option, and its 30-day trial is generous.
Where it pinches for solo coaches
1. The price curve
CoachAccountable bills by active clients, and the curve is steep: $20/month for 2 clients, $40 for 5, $70 for 10, and $120/month once you reach 20 clients. A solo coach with a full practice of 20 clients pays $1,440 per year. Coach Recap covers those same 20 clients for $29/month, $348 per year. That is roughly $1,000 a year of difference for a practice of exactly the same size.
2. No free plan
CoachAccountable offers a 30-day trial, then every plan is paid, starting at $20/month for just 2 clients. Coach Recap is free for up to 3 active clients for as long as you want, with every feature included and no credit card required. You decide whether the tool earns its keep before you pay anything.
3. Complexity you may never use
The configurability that makes CoachAccountable powerful also makes it work. Coaches switching to Coach Recap most often name the same reason: they wanted to stop managing their software. Coach Recap makes the opinionated choices for you: every client gets a profile with session history, goals and open action items; notes link to goals; unfinished action items carry over to the next session; and full-text search covers everything you have written. Setup takes five minutes, not an afternoon.
Side by side
| Coach Recap | CoachAccountable | |
|---|---|---|
| Free plan | Yes, up to 3 clients, all features | No (30-day trial) |
| Price at 5 clients | $29/month | $40/month |
| Price at 20 clients | $29/month | $120/month |
| Unlimited clients | $79/month | $400/month at 100 clients, up from there |
| Session notes with goals and carry-over actions | Yes | Yes (via configuration) |
| Booking page + Google/Outlook sync | Yes | Yes |
| Session packs and subscriptions via Stripe | Yes, no commission | Yes |
| Custom metrics, courses, white label | No | Yes |
| Group and team coaching | No | Yes |
| Mobile apps (iOS and Android) | Yes | No |
| Built for | Solo coaches | Solo coaches through teams |
CoachAccountable pricing as listed on their site in October 2026. See Coach Recap pricing for the full plan details. If Paperbell is also on your shortlist, read the Paperbell alternative page or our Paperbell vs CoachAccountable comparison.
Who should stay on CoachAccountable
Honestly: if you run group programs, coach with a team, need custom client metrics or want to white label the whole experience, CoachAccountable is built for that and Coach Recap is not. We make software for a practice of one.
- Group programs and team coaching
- Unlimited coach and admin seats
- Custom metrics and courses
- White labeling
Who should switch
If you coach one-on-one, sell session packs or monthly retainers, and want your notes, scheduling and payments to just work without a settings safari, Coach Recap will feel like a relief. Start free with up to 3 clients, import your client list, and see whether it fits before you pay a cent.
No credit card. Set up in 5 minutes. $29/month for up to 20 clients when you grow.
Frequently asked questions
Is Coach Recap cheaper than CoachAccountable?
At 20 active clients, Coach Recap is $29/month and CoachAccountable is $120/month. Coach Recap also has a free plan for up to 3 clients; CoachAccountable has a 30-day trial but no free plan.
Can I import my clients from CoachAccountable?
Yes. Export your client list and import it into Coach Recap in minutes. Reply to any email from us if you want help moving over.
What does Coach Recap not do that CoachAccountable does?
Group coaching, team seats, custom metrics, courses and white labeling. Coach Recap focuses on solo coaches running one-on-one practices.
Your next session could be the first one with everything in one place.
Free for three clients. Five minutes to set up.
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