Life coaching software for coaches who work one client at a time

Why life coaches use Coach Recap

Life coaching runs on continuity. A client comes to you with something vague, you help them name it, and over six or twelve sessions you watch it turn into decisions. The value is in the thread: what they said in session two that explains what they’re stuck on in session seven. That thread is exactly what gets lost when notes live in a notebook, homework lives in WhatsApp and bookings live in a calendar app.

Coach Recap keeps the whole thread on one client profile. Every session has its notes, the goals it worked on and the homework that came out of it. The intake questionnaire sits next to the notes. The booking page, the reminders and the package payment are all part of the same record. You open one page before a session and you are caught up.

Session notes with goals and homework

Most life coaching sessions end with something the client has agreed to try: a boundary conversation, a morning routine, a journaling prompt, one phone call they have been avoiding. In Coach Recap that becomes an action item with a due date. It stays on the client’s profile until it is done and it is the first thing you see when the next session opens, so the check-in writes itself. Goals work the same way: set with the client, linked to the sessions that moved them, visible as progress rather than as a feeling.

• Notes, goals and homework on every session
• Open homework carries over to the next session
• Full-text search across every note, so you can find where a theme first came up
• Private by default; notes are visible only to you

Intake questionnaires that arrive before the first session

Create your intake form once: what brings you to coaching, what would be different in six months, what have you already tried. Coach Recap sends it automatically when a client books their first session, and the answers land on their profile, where you will write the session notes. Feedback surveys after each session and a monthly check-in work the same way, without you remembering to send anything.

• Custom intake questionnaire, sent automatically
• Post-session feedback and monthly check-ins
• Every answer stored on the client’s profile

Packages, booking and reminders in one place

Sell a six-session package or a monthly subscription, take payment by card through Stripe, and let the client book their own sessions from your booking page within the hours you set. Each booking counts against the package, so you see 4 of 6 next to their name and can raise the renewal before the last session rather than after it. Email reminders go out at 24 hours, 1 hour and 15 minutes before, in your words and your branding, which is most of what ends no-shows.

• Session packs and subscriptions paid through Stripe
• Booking page synced with Google Calendar and Outlook
• Automatic email reminders with your own wording
• Free for your first three clients, every feature included

Built for a practice of one

Coach Recap is designed for solo coaches, so there are no seats to buy and no features held back for a higher tier. The free plan covers three clients with no time limit and no credit card; the Professional and Business plans only change the client limit. Every page in the product is described on the features overview.